Junior receptionist with secretarial duties - Mayfair
The position is approximately 50% administrative/secretarial and 50% reception / front of house at a well known investment company in Mayfair.
An investment management company based in London with offices in both Geneva and New York.
The two owners of the company are ex city bank and have worked together for a very long period of time.
This is a corporate company based in plush offices in the West End.
Switchboard - answer all external and internal calls within two rings, announce all calls, take messages when required and screen calls as necessary (call volume is low as all employees have a direct line).
Maintain an impeccably presented reception area at all times.
Meet and greet all visitors and announce their arrival to the meeting host. Ensure their requirements are met at all times.
Sign for courier deliveries and announce receipt of delivery to the addressee.
Book meeting rooms as and when necessary, ensuring the rest of the administration team are notified and security passes are prepared.
Prepare conference rooms for meetings.
Prepare refreshments for meetings i.e. tea/coffee on a daily basis.
Sort and distribute post.
Generally support the company with all administrative and secretarial requirements.
Accurately type company correspondence.
Update, format and bind PowerPoint presentations for both internal and external meetings.
Accurately update the company's client database with new details and/or changes.
Faxing, filing, photocopying, binding and other general ad-hoc clerical duties.
Assist other members of the team as and when required, including the two MDS.
Place stationary orders on a weekly basis.
Prepare travel packs and itineraries for Senior Management's business trips
Assist with mail outs (to investors).
Help with cleaning the cloakrooms and reception area.
Must be available as soon as possible for temp to perm role!
Professional presentation - a business suit must be worn.
Excellent telephone manner.
Excellent verbal communication skills.
Good attention to detail is vital.
Ability to work under pressure.
Ability to multi-task.
Strong organisational skills.
Strong written communication skills, candidates must have a good knowledge of the English language and grammar.
Ability to work to deadlines & take direction.
A strong team player.
Excellent time keeping.
Able to keep themselves busy at the quieter times
Basic level and above PowerPoint
GBP20,000 - GBP23,000. Great opportunity to learn and progress within a company.
28 days holiday plus bank holidays and very often extra days at Christmas.
Private health care
Plus many other additional benefits
8.30am - 5.30pm or 9.00am - 6.00pm (flexibility required at all times)
Temp - Perm role - ASAP start.