TEMP- EXECUTIVE ASSISTANT- LEGAL

Recruiter
Office Angels
Location
London
Salary
17.00 GBP Hourly
Posted
28 Jul 2017
Expires
25 Aug 2017
Contract Type
Freelance

ROLE: TEMP- EXECUTIVE ASSISTANT- LEGAL

JOB TYPE: Temporary

COMPANY TYPE: Legal

HOURS: 08:45am-17:30pm

START DATE: ASAP

SALARY: GBP17 per hour +

LOCATION: Holborn

CULTURE:. Friendly yet professional environment, looking for someone enthusiastic and bubbly to join their team

  • Provide high level administrative support to senior managers in terms of diary management, preparing documentation for meetings, room bookings, processing expenses, travel and accommodation bookings and other ad hoc administrative tasks as required;
  • Prioritise incoming post/emails, initiate action and if appropriate deal with on own initiative e.g. by referring to the relevant party or by fulfilling the request on their behalf;
  • Provide support to senior managers at team meetings including booking rooms, collating papers, producing notes/actions as a result of the meeting and ensuring actions have been completed;
  • Prepare draft correspondence, such as letters, emails and presentations, on behalf of senior managers for internal and external stakeholders;
  • Coordinate reports, papers and documents on behalf of senior managers for Council, Board and Committee meetings as appropriate, and other ad hoc meetings, and attend such meetings as required to take notes/actions;
  • Ensure senior managers are fully prepared for all meetings and discussions, by reviewing the relevant papers in advance highlighting the key points that they may wish to address;
  • Coordinate all communications between the senior managers, their direct reports and staff;
  • Produce the first draft of Board papers, reports, letters, speeches and presentations on behalf of senior managers for both external and internal audiences;
  • Gather information and chase progress on matters to meet deadlines;
  • Act in a professional manner at all times demonstrating high levels of confidentiality, discretion, initiative and integrity;
  • Arrange and attend 1-1s with each senior manager in consultation with them;
  • Deputise for other Executive Assistants in time of absence or annual leave;
  • Support other team members, if relevant to the role and any other work as directed by line manager

Key Skills

  • Excellent use of all Microsoft Office applications
  • Excellent written and spoken English
  • Excellent listening skills
  • Must be extremely well organised
  • The ability to manage own workload, prioritise and work/keep to deadlines
  • Must have a good eye for detail
  • Must have a "can do" attitude
  • Must be accurate and diligent
  • Must be a quick learner
  • Must be enterprising
  • Must be hard working and proactive
  • Must be focussed


Office Angels is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.