Order Admin Assistant

7 days left

Recruit Zone Limited
Market related
02 Aug 2017
30 Aug 2017
Contract Type
Ancoris is specialist IT solutions provider. As the UK's leading Google Enterprise Partner, Ancoris is at the forefront of the industry transition to cloud computing. Ancoris has transitioned over 30 UK companies including companies such as Specsavers and Imagination Group to cloud based messaging and collaboration solutions. Ancoris is an established business, founded in 2003, and has over 200 customers in the UK ranging from mid market companies to global multinationals, our sister company Cloud Skills was established in 2009 and provides IT training services. The two businesses employ around 40 fulltime and contract staff with a turnover of around GBP8M.

The Role:

Reporting to the Head of Finance your responsibilities include but it is not limited to:

Order Admin Duties

- Assist with processing and order placement of new business orders

- Assist with renewals (preparation of quotes, placing orders with suppliers and raising corresponding sales invoice, CRM Contracts

- Raise cases for projects, new orders where applicable and update consulting spreadsheet

- Assist with sending out renewal quotes via docusign

- Chasing up on renewal quotes to obtain customer order

- Liaise closely with Maps Team on when and what renewals to send out

- Update Maps spreadsheet with relevant information

- Participate in weekly Maps call with Google

- Order Tracking - hardware shipments ( Liaise with Suppliers to obtain Proof of Deliveries)

- Credit checking

- Stationery ordering

- Provide Holiday cover

- Other Ad Hoc duties as required

In addition to above Assisting Finance team with

- Raising sales invoices

- Emailing invoices when covering Finance Leave

- Prompt chasing of payment of sales invoices

- Check expenses and receipts to ensure they're accurately recorded and the supporting documentation is adequate

Required Skills:

- Strong computer skills (MS Office, Excel, Sage)

- Good Telephone Manner

- Excellent organisational and time management skills

- Excellent communication and interpersonal skills

- Ability to work under pressure and meet targets and deadlines and able to work in a busy office environment

- Able to respond effectively to changing priorities and able to manage high volume workload

To be successful for this role as an Order Admin Assistant/Accounts Assistant you must have strong numeracy skills, attention to detail, and would have ideally worked within a fast paced environment. Previous experience is not essential as training will be provided, would suit hardworking and enthusiastic College Leaver.

Please note that we will only contact those candidates that we assess as suitable for this position based on experience, training and skills identified. If you do not hear from us within 5 working days from your application, please accept our apologies but we are unable to offer you an interview in this instance