Team Administrator

07 Aug 2017
14 Aug 2017
Contract Type
Team Administrator


Full-time, permanent

Based in Central London, WC1N

Every day brings new challenges at Great Ormond Street Hospital (GOSH). Every day, 618 seriously ill children from across the UK arrive for life-changing treatments. Every day, young lives hang in the balance as patients, families and staff battle the most complex illnesses. And every day, the brightest minds come together to achieve pioneering medical breakthroughs that change the lives of thousands of children - and change the world. This extraordinary hospital has always depended on charitable support to give seriously ill children the best chance to fulfil their potential. Without donations, Great Ormond Street Hospital Charity can't help fund groundbreaking research, advanced equipment, child and family support services, and the rebuilding and refurbishment of wards and medical facilities. Our staff help to raise these vital funds for the hospital. A better future for seriously ill children starts with you.

The Marketing and Public Fundraising Directorate are looking to hire a passionate and proactive Team Administrator, to enable them to work more efficiently and effectively by providing them seamless administrative support. You will be offering first-class support to the Director, project teams and the wider directorate. The teams within the directorate are Community Fundraising, Direct Marketing and Brand Marketing.

With more than 80 staff organised into three teams and income in excess of GBP33million, the Marketing and Public Fundraising Directorate is a busy, fast-paced and exciting place to be part of. It raises income for the hospital through direct marketing and community fundraising, manages the charity's retail offer, looks after the charity's brand, and provides a series of marketing services to support teams across the Charity and hospital. This really is an exciting opportunity for someone who is keen to develop their career in a leading Children's Charity.

Your main responsibilities will include but not limited to the following:

Diary Management for Director of Marketing and Public Fundraising.
Document management and ad hoc research projects, in addition to providing further administrative support for Director as required.
Administrative support to cross-directorate and cross- charity project teams (this will include scheduling of meetings, managing documents, project board assistance, minute writing and action points etc).
Providing overall administrative support for the teams - arrange, organise and co-ordinate complex cross-team meetings, managing reports, reconciling team credit card expenses.
Acting as an integral member of the directorate, being involved in day-to-day team activities, having a hands-on approach and the ability to use own initiative.
Working together with the charity's administration team - providing cover for reception, other administrators leave or illness, as and when required.
Ad-hoc duties including stock management for the retail team, co-ordinating letters and prizes for the Autumn raffle, logistics/event management for the team away days.
Working collaboratively with other administrators in the directorate to provide cross team support.

Please refer to a more detailed job description for further detail:

To apply, please submit a detailed covering letter (no more than one page) and CV (no more than two pages). The covering letter and CV should clearly outline the following:

How you are suitable for the role using the person specification highlighted in the job description.
Your motivation to work for the charity.
Your salary expectation and notice period.

Applications that do not follow this guidance will not be progressed.

Please email and quote reference VCC022 in the subject line. Postal applications are also accepted.

Closing date for applications: 18 August 2017.

Please visit our website for a full job description and person specification.

Please see our website for our benefits and further information about the Charity.

Due to the large number of applications we receive, we are only able to inform shortlisted candidates of the outcome of their application. If you do not hear from us within two weeks of the closing date, please assume that you have been unsuccessful on this occasion. If your application is not successful we hope that you will not be discouraged and will still apply for other suitable vacancies.