Legal Support Secretary, L&DR

Recruiter
Clifford Chance
Location
South East England
Salary
Competitive
Posted
09 Aug 2017
Expires
06 Sep 2017
Sector
Legal
Contract Type
Permanent
Job Details

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution.

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its business operations. By joining us in business services, you will help us to innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still. Business services are integral to the running of the firm and are critical to its success.

Key Responsibilities

The role of the Legal Support Secretary (LSS) is to provide a first class professional support service to all fee earners. The support provided will be as part of a team with shared responsibilities and collective accountability. LSSs will be expected to refocus tasks and priorities periodically as required by the fee earners and/or practice area. The LSS reports to the Legal Support Manager (LSM) and is expected, on a daily basis, to create a positive working relationship with the fee earner(s) and their peer group. There are five key categories, detailed below, which describe the core areas of the support service provided by an LSS.

Client Support - supporting clients and the business needs in a proactive manner across the firm
Team Support - working collaboratively with team members across the firm to provide a responsive and professional support service to fee earners and clients
Document Management/Production - managing document processing from beginning to end, involving the Document Production Unit (DPU) where required
Administrative Support - maintaining overall support through core administrative and communication activities. Managing all filing activities
Diary/Meeting Management - coordinating fee earner work by maintaining/managing schedules and acting as the key point of contact for fee earners both internally and externally

Specific areas of focus will vary over time and according to the requirements of the team of fee earners, but each LSS will be required to perform tasks within each of these categories at some point in time.

Standard Operating Procedures

Legal Support Secretaries are also required to adhere to the firm's Standard Operating Procedures (SOPs). SOPs describe the common practices which have been established for the following core administrative activities and legal processes:

• document management systems
• document house and drafting style
• audio conferencing
• filing
• fact file
• managing diaries and meeting rooms
• planned absence
• telephone and voicemail
• unplanned absence

Copies are available on the intranet site.

All LSSs are encouraged to continuously work with their team members and LSMs to develop the SOPs by identifying and recommending improvements.

Skills and Qualifications

Skills:

Minimum typing speed 60wpm with a high level of accuracy.
Good knowledge of MS Word, PowerPoint, Excel and Outlook

Experience:

Previous experience of working in a similar role within a professional services organisation

Qualifications:

5 A-C GCSE's (or equivalent) including English and Maths
A level standard or equivalent

Company Summary

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution.

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its business operations. By joining us in business services, you will help us to innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still. Business services are integral to the running of the firm and are critical to its success.

Information for Recruitment Agencies

Clifford Chance endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Clifford Chance operates within a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities

It is the Firm's policy to treat all employees and job applicants fairly and equally regardless of their gender, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. Furthermore, the Firm will ensure that no requirement or condition will be imposed without justification which could disadvantage individuals purely on any of the above grounds.

The policy applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

The Firm will regularly review its procedures and selection criteria to ensure that individuals are selected, promoted and otherwise treated according to their relevant individual abilities and merits.

The Firm is committed to the implementation of this policy and to a programme of action to ensure that the policy is, and continues to be, fully effective. All staff are required to comply with the policy and to act in accordance with its objectives so as to remove any barriers to equal opportunity. Any act of discrimination by employees or any failure to comply with the terms of the policy will result in disciplinary action.

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