Legal PA - Employment (Part-time)

Baker McKenzie
South East England
08 Aug 2017
05 Sep 2017
Contract Type
The Role

We are looking for a Legal PA who can demonstrate secretarial and administrative competencies to the highest level. This role is part-time working Monday to Tuesday, 9:30 - 5:30.

You will provide first class administrative support and secretarial service to a number of fee-earners such as Partners, Associates, Trainees and other work providers.

You will be supporting the Legal Support Team Leader's in ensuring a high level of client service and provision of quality secretarial services in order to contribute to a world class 24 hour administration service.

We place an important emphasis on the development and well being of our people. We look to enable all of our employees to be the best they can be in order for them to deliver an excellent client service. We provide a specifically tailored Learning & Development Programme for all staff in Secretarial Services, a structured induction programme for all of our new joiners, a buddy scheme, and offer excellent career development opportunities. Our Secretarial Services staff enjoy an inclusive and supportive culture.


To pro-actively manage diaries, arrange meetings
To proactively manage Fee Earners' Inboxes
To support billing process, liaising with the Matter Management Team
To support fee earner administrative activities (for example, bundling, indexing, general organisation etc.)
To proactively support client activities i.e. liaising with clients, client events
To prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
To manage the production of all documents from initiation to delivery back to the relevant fee earner, liaising with the Document Production Unit as required
To undertake general filing administration, liaising with Filing Administrator as appropriate
To undertake limited typing i.e. urgent short documents (digital and non digital dictation)
To make travel arrangements (visas, flights, hotels, dinners)
To ensure that there is comprehensive telephone cover across the department, in accordance with the standard operating procedure
To maintain CRM by updating InterAction and maintaining fee earner contact list
To support Marketing and BD administration e.g. prepare pitch documents, arrange marketing events, ad hoc research
To work collaboratively with secretarial services across the Firm,
To support less experienced members of the team e.g. mentoring or buddying
To work in accordance with Standard Operating Procedures

Jobholder Requirements

Career-minded candidates who have legal sector or other professional services experience / background, i.e. from the Big Four or banking sector.
'Can-do' attitude, demonstrates proactivity and takes the initiative
Consistently demonstrates secretarial competencies to the highest level in all areas
Strong technical skills, including proficient in all software packages (Word, Excel, PowerPoint)
Excellent communications skills, both written and verbal
High level organisational skills
Understanding of the importance of Client Service
People Management experience
Working knowledge of house style, document management systems, templates and precedents

Personal Qualities

Flexibility, Dedication, Humanity and Efficiency

Diversity and Inclusion

Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm

Why Join Us?

Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,000 people in 77 offices across 47 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of an 800 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country's most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, including:

Acritas' Sharplegal Global Elite Brand Index, 2016 - ranked 1st/Brand Index: 100
The Sunday Times' Best Companies to Work For 2011, 12, 13, 14, 15, 17: currently ranked 66th
The Times Top 100 Graduate Employers 2016: currently ranked 57th
Stonewall Workplace Equality Index 2017: currently ranked 7th
Euromoney Women in Business Law Awards 2016: Five awards: Most Innovative International Firm for Women, Best International Firm for pro bono work, Best in tax, Best in Employment and Overall Outstanding Female Practitioner Award

To Apply

At Baker McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. If you are unable to apply online, please contact the Recruitment Team on either or


Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.

Our Commitment to Diversity & Inclusion

Baker McKenzie has a culture of diversity and inclusion in its DNA - since our beginning, the differences of our people have helped us to work fluently across borders, cultures and practices. This is intrinsic to everything we do and underpins Baker McKenzie's vision to be the global law firm of choice. We understand that organisations work best when people with different backgrounds and points of view are brought together. We also know people perform at their best when they can be themselves at work. Baker McKenzie is committed to serving our clients with innovative solutions brought about by a diverse talent pool and an inclusive community.

The London office mirrors the wider firm in encouraging the best people, regardless of race, culture, religion or belief (if any), gender, gender identity and expression, disability, sexual orientation or age, to fulfil their professional aspirations with us so as to create an exciting and diverse legal environment.

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