Records Management Officer

30000.00 - 35000.00 GBP Annual + GBP30000 - GBP35000/annum
27 Aug 2017
24 Sep 2017
Contract Type
Records Management Officer GBP30,000 - GBP35,000

Reports to: Project Manager

Contract Status: Employee - 6 months initial, fixed term, may extend

Purpose of the role:

To lead on records management

Key accountabilities:

The successful candidate will be expected to:

* Be an integral part of the programme, working to achieve compliance by the statutory deadline of 25th May 2018, leading on providing support and advice on best practice in records management
* Lead on creating and implementing clear records management policies, processes, and procedures across the group of companies which reflect current industry best practice
* Create and own an information management initiative to deliver best practice implementation for the classification, storage, retention, transmission, and security of data
* Build a clear and detailed retention policy and associated procedures for all records kept by the whole of the group of companies, based upon all relevant legislation and industry best practice, including best practice from the financial services sector.
* Work with all necessary stakeholders across the group, including IT, to achieve a successful implementation of records management policies and procedures by the statutory deadline of 25th May 2018
* Provide clear, accurate and pragmatic professional advice on records management to the group of companies that is consistent with current industry best practice
* Maintain accurate records and evidence of progress and provide regular updates of such progress to the programme
* Provide clear training and communications as required to all staff on records management, co-ordinating with the Learning & Development team where necessary

Skills, knowledge & experience:

This is a unique opportunity to lead and shape the approach to records management initiative within a small, friendly financial services organisation.

We consider this role would suit an experienced and senior records management professional who has both academic qualifications and senior professional experience specialising in records management, specifically:


- Holds a post-graduate qualification in Records Management accredited by ARA (Archives & Records Association) or equivalent;

- Is bound by membership of a records management professional Code of Ethics, such as the scheme managed by the ARA

- Has at least 5-10 years professional experience leading on records management implementation


- Has records management experience in a financial services organisation

The successful candidate will be able to demonstrate they maintain excellent attention to detail and can manage their time appropriately to meet deadlines.

We expect the candidate to be able to manage expectations of the business and the programme team.

The successful candidate will be a team player, prepared to be flexible and to take on additional responsibility as required.

The programme is multi-sector and will involve all areas of the company's operations. As a result, you will gain experience of working across many business areas and will gain a unique insight into a financial services organisation.

The successful candidate must understand current data protection legislation, however additional training will be provided internally as required.

Core Competencies:

The professional qualifications and experience required for this role should allow the successful candidate to demonstrate the following core competencies / capabilities:

* A critical, theoretical, and practical awareness of the nature, role and purpose of records management including the impact of technological changes upon recordkeeping
* The ability to design and to implement policies and programmes, applying best practice principles and standards, for the management of records in all formats and media throughout their lifecycle / continuum within their organisational context
* To design and implement effective strategies, policies and procedures for the physical control and preservation of records in all formats
* To design and implement effective policies and programmes, to permit records to be used: to develop awareness of the role of and purpose of the records manager in responding to business needs and customer requirements


The position offered will be based in Brighton but may entail attendance as required from time to time at meetings in London and/or otherwise off-site (typically in London)

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