Doc Society is hiring: Grants Manager based in our central London office
About Doc Society
We are an innovative non-profit organisation founded in 2005 that works with the most inspiring independent documentary filmmakers all over the world. We are a team of around 20 people working from offices in London and New York.
We bring people together to unleash the transformational power of documentary film. We stand in solidarity with filmmakers and work to unite them with new friends and allies, building new models globally. We aim to innovate, share and innovate again.
Our driving principle:
Great documentaries enrich the lives of individuals. They have a unique ability to engage and connect people, transform communities and improve societies.
MAIN PURPOSE OF POSITION
We are looking for a calm and organised team player to take responsibility for the smooth running of a suite of essential internal processes. The Grants Manager needs to personally ensure that our grants (both those we receive and those we make) are properly handled from application to reporting but also take responsibility for the co-ordination between related functions - finance, fundraising and production. In addition the Grants Manager will use their coordination skills to take on Company Secretarial work, liaising with legal counsel, accountant and trustees.
MAIN DUTIES AND RESPONSIBILITIES
- Managing the annual timetable of grant applications and reporting requirements in a smooth and timely fashion.
- Drafting proposals and grant agreements in collaboration with the team at Doc Society, including fundraising and finance teams.
- Liaising with grantors and the finance department to process grant payments efficiently.
- Ensuring grants are credited appropriately on Doc Society communications, websites and publicity.
- Managing reporting back on grants including communicating financial and narrative reporting requirements to relevant relationship holder and working with them to complete requirements on time.
- Maintenance of internal grants and film funds administration systems.
- Co-ordinating the Internal Affairs team (Finance Co-ordinator, Grants Manager, and Production Manager) managing internal processes and contributing to their smooth running.
- Managing initiatives or process improvements proposed by the Internal Affairs team.
Filmmaker Grant Administration
- Coordination with the film team to ensure the timely processing of grant paperwork and payment of grants to filmmakers.
- Direct liaison with filmmakers around grant provisions and deliverables.
Company Secretarial Work
- Arranging board meetings, taking and circulating minutes of Doc Society's entities; Doc Society Foundation, Doc Society Charitable Trust, Doc Society Inc.
- Liaising with the finance team and relevant Director to ensure Doc Society entities comply with their statutory reporting requirements.
- Negotiating insurance requirements for Doc Society events and activities.
- Updating and maintaining departmental records. Recording all communication with statutory organisations, trusts and foundations using the appropriate database/filing systems.
- Managing own administration, including correspondence and filing.
- Attend Doc Society events when required (note some events and meetings may take place outside of regular office hours).
- Experience of grant management; managing applications and reporting.
- Demonstrable ability to create organisational processes and to coordinate teams.
- Excellent face-to-face communication skills.
- Excellent personal organisational skills, and the ability to prioritise own workload and meet deadlines.
- Experience of managing relationships with funders and key stakeholders.
- Substantial experience of Excel and competent typing skills.
- Meticulous accuracy, demonstrable attention to detail and a high standard of presentation.
- Self-motivated, enthusiastic and proactive approach.
- Passion for public service work
- Love of documentaries.
- Previously held position as a paralegal.
- Understanding of and familiarity with TV and film rights and contractual agreements - background in previous media/publishing environment such as television, film, music, publishing.
- Understanding of charity law.
Doc Society Work Culture
Doc Society's UK office is located in Soho in central London where a dozen of our team members are based.
We are a small, hard-working, fast-moving organisation that can pivot easily and elegantly in response to the needs of those we serve. We want to avoid unnecessary formal process, fixed plans and line managers. We never say "sorry, that's not my job".
We embrace new ideas. We want to challenge ourselves and our assumptions. We roll our sleeves up. We deliver with attention, smarts, rigour and perfectionism. We get the job done right no matter what. We want to stay bold, energetic and entrepreneurial but we must always live up to our core values and be friendly, inclusive, open and collaborative.
Some people perform best in more structured environments, with someone to report to regularly and a fixed job description with plenty of notice of future plans. Doc Society offers a more flexible, changeable workplace where people are able to take the initiative. This way of working is not for everyone, and if the prospect sounds bewildering, joining the team at DOCSOCIETY may not be right for you.
To learn more about Doc Society, its activities and core values, please visit
Contract: Permanent subject to 3 month probation period.
Salary: GBP32K + depending on experience.
Hours: 40 hours per week. Monday - Friday 10am-6pm
Annual Leave: The annual leave year runs from January to December, and you will be entitled to 20 days pro rata per annum plus bank holidays and supplemental leave between Christmas and New Year.
Reporting to: Doc Society'S Managing Director in the UK Office, Oliver Rivers.
Please send your resum?? and a cover letter detailing:
1. How you meet the specification around knowledge, skills, experience and attributes mentioned
2. What you can bring to the role
3. Why you'd like to be part of Doc Society
Please do not apply if you are looking to work in film production as this is not a film production job.
Please email applications via the button below with "UK Grants Manager" in the subject line.
Deadline for applications: Thursday 21st September 2017.
You must be available for interview in person in our London office on the week commencing 25th September 2017.
Shortlisted candidates will be required to complete an assessment in advance and an aptitude based exercise at interview.
We should like the post-holder to start as soon as possible.
Should you have not heard from us by 25th September you should assume that your application has not been successful. We will be unable to give feedback to applicants not selected for interview.