Practice Area Administrative Assistant (12 months FTC)
Job Details Deadline for applications: Midnight on 8th September. The key role of Practice Area Administrative Assistant is to provide business support service to the Practice Area Manager and Senior HR Managers along with some additional hoc administrative duties for the Finance and Capital Markets teams as required. Key Responsibilities Outlined below are some of the tasks/duties undertaken in this role. Specific areas of focus will vary over time and according to the requirements of Practice Areas. This list is not exhaustive. Practice Area administration: Compilation of information, maintaining and updating records and providing necessary reports/documentation as required for the practice areas, to include but not limited to: maintenance of correct information on PeopleSoft and GPMS including weekly timesheet reporting; annual appraisal documentation for all F&CM personnel including Partners; PSG and lateral hire process, including maintaining up to date information on SharePoint site; Consultant information and invoicing; other aspects of invoice processing relevant to the practice areas; co-ordination of annual PI declaration and SRA returns and holiday co-ordination. Confidential support: For Practice Area Manager and Senior HR Managers and Partners within the teams as required, including but not limited to: diary management, scheduling of regular management and practice area meetings, handling confidential enquiries, correspondence and reports. Additional tasks Additional tasks include O2 administration for F&CM, regular Capital Markets administration including preparing ad hoc work experience correspondence and updating of telephony lists. Also providing other administrative support for Finance and Capital Markets practice teams which may be variable in quantity and timeframes. Skills and Qualifications You will be a self-starter with excellent organisational skills. You will have meticulous attention to detail and a professional manner. Additionally it is important that you are able to demonstrate diplomacy and tact, as you will be dealing with confidential information on a regular basis. A proactive and can-do attitude is a must. You will have excellent verbal and written communication skills, be able to liaise credibly at all levels, demonstrating a strong client service focus. You will be numerate with good keyboard skills and be PC literate with a high level of proficiency in MS Word, Excel, PowerPoint and Outlook. Training will be given on CC Connect, PeopleSoft, GPMS and Hyperion Planning. Company Summary Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution. Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its business operations. By joining us in business services, you will help us to innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still. Business services are integral to the running of the firm and are critical to its success. Information for Recruitment Agencies Clifford Chance endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Clifford Chance operates within a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role. Equal Opportunities It is the Firm's policy to treat all employees and job applicants fairly and equally regardless of their gender, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. Furthermore, the Firm will ensure that no requirement or condition will be imposed without justification which could disadvantage individuals purely on any of the above grounds. The policy applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment. The Firm will regularly review its procedures and selection criteria to ensure that individuals are selected, promoted and otherwise treated according to their relevant individual abilities and merits. The firm is committed to the implementation of this policy and to a programme of action to ensure that the policy is, and continues to be, fully effective. All staff are required to comply with the policy and to act in accordance with its objectives so as to remove any barriers to equal opportunity. Any act of discrimination by employees or any failure to comply with the terms of the policy will result in disciplinary action.