Regulatory Affairs Co-ordinator
The role is to provide administrative support to the Regulatory Affairs team. The Regulatory Affairs team is responsible for ensuring that the company meets the Four Commercial Criteria set out in the Royal Charter, the BBC's Editorial Standards and Privacy and Content Security requirements.
- Act as a first point of contact for questions from the business to ensure queries are dealt with in a timely manner by the appropriate member of the team. Under supervision, the post holder will provide advice or direct the question to the appropriate team member.
- Assist in the production of monthly reports including producing first draft of the Ethics and Compliance Report to BBC Worldwide's management board.
- Assist in organising Ethics and Compliance updates at Regional Board meetings. This includes maintaining a calendar of regional board meetings, scheduling meetings and preparing minutes.
- Manage the training management system to ensure the assignment and completion of Regulatory Affairs training across BBC Worldwide.
- Produce quarterly training reports to demonstrate compliance with training requirements.
- Assist in periodic internal and external audit testing of BBC Worldwide's regulatory training. This includes maintaining accurate and up to date records and producing relevant evidence to demonstrate compliance.
- Manage the team's email inbox to ensure emails are responded to and dealt with in a timely manner.
- Produce PowerPoint presentations and utilise video editing software to support the team in seminars and training sessions.
- Assist in updating the team's intranet site to ensure it remains up-to-date.
- Undertake general administrative support to the Regulatory Affairs team such as, maintaining the team's diaries, and arranging the team's international travel/accommodation in accordance with BBCW Travel policy.
- Provides office/financial management for the department to ensure expenses, invoices and other office requirements are handled in a timely manner.
Scope & Impact
Direction is received from the Director of Regulatory Affairs, Head of Editorial Standards, Regulatory Compliance Manager and Global Privacy Director.
Strategic Planning & Decision Making
The Regulatory Affairs team operates in a high pressure environment. Managing conflicting pressures and meeting deadlines is a challenge.
The role requires strong organisational skills. The post-holder must think ahead in order to establish an efficient and appropriate course of action for self and others, and plan activities taking into account all relevant factors.
The post-holder must communicate clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.
The post-holder works with all levels within BBCW. The team reports to BBCW's General Counsel and regularly works with the BBC Worldwide Business and Legal senior management team, and the BBC Public Service, in particular, BBC Fair Trading and BBC Editorial Policy teams.
The Ideal Candidate
You will have:
- Proven experience in a similar role in a media and/or legal environment.
- Relevant experience of managing administrative databases.
- Experience of creating presentations, including the use of audiovisual materials, is desirable.
Knowledge & Skills
- Strong organisational skills.
- Excellent writing skills including report writing
- Excellent communication skills
- Strong team player with excellent interpersonal skills
- Ability to work under pressure, prioritise and work to tight deadlines.
- Maintain confidentiality
- Proactive and able to work on own initiative
- Ability to multi task
- Strong computer skills
About the Company
The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background.
BBC Worldwide Limited is the main commercial arm and a wholly owned subsidiary of the BBC. BBC Worldwide exists to support the BBC public service mission and to maximise profits on its behalf. It does this through investing in; commercialising and showcasing content from the BBC in the UK and around the world, In 2015/16, BBC Worldwide generated headline profits of GBP133.8M and headline sales of GBP1,029.4M and returned GBP222.2M to the BBC. Comprised predominantly of the non-English speaking world, our Global Markets business encompasses Western Europe, Central and Eastern Europe, Middle East and Africa (CEMA), Asia and Latin America. Business activities range from TV sales and channel operation to production and intellectual property exploitation, Commerce.