Administration Assistant / Credit Controller

Picture More
10.00 GBP Hourly
13 Sep 2017
11 Oct 2017
Contract Type

Picture More have a new requirement for a part time (approx. 16 hrspw) Office Administrator in a friendly office with a social but professional atmosphere; an office dog and casual dress code. Working hours can be flexible and salary is negotiable dependant on level of experience.

We require a bright, organised and self-motivated Administration Officer who is good with numbers, to support the Head of HR & Operations with the running of the office administration and the company credit control. The role will deliver invaluable assistance to a small, but rapidly growing and IIP accredited company based very near Brighton train station.

This position is a 12 month fixed term contract (maternity cover) with the potential to become a permanent job share. Approx dates of contract October 2017 - October 2018.

Main roles and responsibilities

1 - Finance & Accounting

  • Weekly management and running of the contractor payroll including (with a typical annual turnover of GBP4m).
  • Invoicing clients.
  • Debt recovery.
  • Online payment management.

2 - Office Administration

  • Organise and archive day-to-day business documentation, including the HR & Finance files.
  • Contract administration.
  • Assist with the planning, booking and coordination of staff and client events.
  • Supporting and helping colleagues and getting involved in day-to-day activities as and when required, including tasks outside normal role.
  • Compiling staff performance data.
  • Assist with recruitment of new staff.
  • Maintaining/updating our online database and systems. (i.e. timesheet and absence software)

Essential Skills / Experience

o IT skills: Word, Excel, Outlook

o Finance: Sage 50 Accounts/QuickBooks

o GCSE grades A-C (Mathematics and English)

o Previous Credit Control and Office Administration experience.

o Excellent organisation and communication skills.

o The ability to multitask, prioritise a workload and work to tight deadlines.

o A friendly and positive attitude with the ability to work closely within a team.

o High attention to detail.