Administrator

Recruiter
KeolisAmey Docklands Limited
Location
London
Salary
22000.00 - 26000.00 GBP Annual + dependent on experiences
Posted
13 Sep 2017
Expires
20 Sep 2017
Contract Type
Permanent
Administrator

KeolisAmey Docklands, a new joint venture formed between Keolis and Amey, was awarded the franchise to operate and maintain the DLR until 2021.

Position: Engineering Administrator
Location: Poplar, London
Job Type: Full Time, Permanent
Salary: GBP22k - GBP26k dependent on experiences

About the role:

As an Administrator, you will provide a professional and effective administrative support service to both the PA / Business Support Manager, and the Engineering Team, reporting on a daily basis PA to the Engineering Director. The Administrator may also be required to work at the DLR Beckton depot on occasion.

Responsibilities:

- Provide administrative / PA cover to other areas of the business during holiday and absence
- Ensure relevant paperwork is available for review in advance of any meetings
- Obtain and collate relevant information for response to enquiries
- Prepare computer based presentations for use both internally and externally
- Manage the preparation of and issue of periodic reports, on-call rosters and other such tasks
- Maintain an efficient office filing system
- Collection and distribution of post on a daily basis
- Arrange meetings, training days, conferences as and when required and ensure appropriate equipment is available if required
- Attend meetings, produce and distribute action notes and / or minutes; to liaise with staff to ensure actions are completed
- To receive visitors in a professional manner and ensure appropriate rooms and equipment are available
- Make arrangements for business travel, book car hire for the department as and when required
- Arrange inductions for new team members to business as and when required
- Organise vehicle, hire as and when appropriate
- Ad-hoc ordering of PPE for department
- Ensure job vacancies and notices are displayed and up to date and that hallways and meeting rooms are kept clear
- Create cohesive co-operation among other departments internally and externally including staff representatives, which is focused on achieving adequate solutions, key business objectives and continuous improvement
- Inputting of Incident Reports for the Safety Department
- Support different areas of the organisation, ensuring the operation of the railway continues regardless of whether it falls into the direct area of responsibility
- Other ad-hoc duties as required

About you:

- Ideal candidate will have intermediate computer skills, including Outlook, Excel, PowerPoint and Word
- GCSE qualifications (or equivalent) including Maths & English (Grade C)
- NVQ administration qualification or relevant experience is desirable
- Minimum typing speed of 45wpm
- The ability to liaise in a professional and persuasive manner with staff at all levels of the business
- The ability to develop and follow standard administrative procedures
- The ability to learn new computer based packages

You may have experience of the following: Administrator, Admin Assistant, Office Administrator, Administrative Assistant, Office Assistant, Customer Service, Administration Assistant etc.

This vacancy is being advertised by EasyWeb Recruitment, the UK's leading Online Recruitment Agency. The services advertised by EasyWeb Recruitment are those of an employment agency. No terminology in this advert is intended to discriminate on the grounds of gender, race, disability, age, sexual orientation, religion, or belief, and we confirm that we will gladly accept all applications.