Facilitator Adminsitrator

Boffin Recruitment
18000.00 GBP Annual
13 Sep 2017
11 Oct 2017
Contract Type
  • General Responsibilities
  • Supporting the external operations team to maintain the company standards
  • Processing and obtaining authorisation for any end of period expenses
  • First line support to Store Managers reporting maintenance issues, organising call out (emergency and routine)
  • Liaising with contractors to obtain 3 quotes and schedule work upon authorisation from Ops Team
  • Weekly ordering for shops including stationery and any other commodities
  • Ensure deliveries and maintenance schedules are adhered to and reminders sent out to stores in advance
  • Providing assistance in preparing information for supplier contract negotiation on annual or quarterly basis
  • Purchase orders and creating, sending, filing, adding to database using Pegasus
  • Liaising with accounts with regard to maintenance work and cap ex items before seeking authorisation
  • Liaising weekly with CEO on outstanding maintenance and cap ex issues
  • Booking hire cars and accommodation for managers as required
  • Making periodic store visits which may include overnight stays
  • Performing flat inspections for all company owned properties and addressing any maintenance issues
  • Organising social events
  • Ensuring all 23 sites are compliant with electrical and gas certificates, and all other relevant certificates
  • Obtaining meter readings for shops on a monthly basis
  • Collect and process credit card statements on a monthly basis
  • Manage compliments, complaints and customer order emails, maintaining spreadsheets
  • Liaising with Health & Safety representatives Mentor on producing fire risk and H&S assessments per site, following up on action points to maintain high standards and meet regulatory requirements
  • Assist with purchasing and selling of sites, liaising with contractors and landlords to obtain necessary documentation
  • Support with mobile units and events documentation
  • Service and maintenance of scooter fleet
  • Prepare spreadsheet to highlight delivery sales
  • Ensure all certification in place regarding and current for all insurance cover