Legal Secretary, Disputes

Norton Rose Fulbright
South East England
13 Sep 2017
22 Sep 2017
Contract Type
The Team The Norton Rose Fulbright Global Dispute Resolution and Litigation practice is one of the largest in the world. The successful candidate will work as part of a highly motivated secretarial team to provide professional, proactive, high level secretarial and PA support to a disputes partner and an allocated group of fee earners within the wider fee earning team. The Role Technical Ability To produce and amend documents with speed and accuracy including the ability to process electronic dictation. To format, paginate, number and present documents in the format required, To proof read all work, checking for spelling and grammar, To be a user of key software packages, (i.e. Word/PowerPoint/Excel) and take responsibility for any training , to improve relevant skills needed to meet the needs of the business, To proactively work with the fee earners to ensure relevant documentation is produced to meet clients' expectations and deadlines, To produce power point and other presentations and marketing materials Administrative and other Skills File management, Manage diaries of allocated fee earners in Microsoft Outlook to include: Making appointments, Arranging meetings/conferences, Sending and responding to invites, Booking restaurants, taxis etc, To prepare papers for meetings and deal with any necessary paperwork etc. following meetings attended by fee earners, This particular role requires a high level of expertise in making and amending global travel arrangements as requested by the fee earner to include: Preparing itinerary, Booking hotels, Booking flights, Arranging cash/currency/visa/passport etc Process expense claims, payment requisition forms, returned advances, To maintain and update client and other relevant contact details on CMS/Connect database, To process all forms including new client form, new matter form, money laundering form etc, To make sure that all electronic filing and paper-based filing is up to date and maintained at regular intervals, To assist in the production of pitches speeches and other marketing materials, To assist in bundling and other hearing preparations, To keep billing files up to date, To carry out photocopying and scanning as required. General Approach To deal sensitively and efficiently with a global client base for whom English is frequently not the first language To show a positive approach and interest in the work that your fee earners are undertaking, Show initiative when responding to queries and actively try to seek solutions to problems, To support your fee earners when clients are demanding the work product to be delivered in a short time frame, To support and build working relationships with your own fee earners as well as other members of the team and to actively work for the interests of the whole team, To support and build working relationships with your colleagues in the secretarial team and to actively get involved in working activities within the team Professional Skills To manage a varied work load, balancing different demands and deadlines,., To provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested, To respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages (name/number/company), passing them on to the relevant fee earners etc, To support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines. Skills and Experience Required English Language GCSE or equivalent Secretarial qualifications/ILEX secretarial certificate/diploma qualification Track record of working for a large City or international law firm experience in disputes work, preferably including both arbitration and litigation Accurate and computer literate Ability to use initiative/problem solve Organised with an ability to meet deadlines Pro-active and positive with an ability to build working relationships Strong communication skills and telephone techniques Ability to work as part of a team Confident and professional with an ability to use own judgment Flexible with an ability to work outside core hours if required At Norton Rose Fulbright we welcome receiving direct candidate applications via our careers page. If you would like to ask any specific questions beforehand, please contact NO AGENCIES PLEASE

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