Membership Coordinator

Search Consultancy
West Sussex
12 Sep 2017
10 Oct 2017
Contract Type

Membership Coordinator (Financial Services), West Sussex, competitive salary

Overall Purpose of the Job:
To ensure correct procedures are followed for approved persons, systems and controls, recruitment, training and competence and appointed representatives.

Key Activities & Responsibilities:
* Keep up-to-date with regulatory developments relative to responsibilities
* Advise senior management in a timely manner of FCA related and other regulatory issues
* Ensure that the firm can respond in a timely basis to requests for information from FCA
* Comply at all times with the Compliance and Training and Competence procedures of the firm.
* Comply at all times with the requirements of the Financial Services and Markets Act 2000, and the FCA Principles, Code of Practice for approved persons and rules
Approved Persons
* Ensure that the fitness and propriety of all Approved Persons is reviewed on an annual basis
Systems and Controls
* Review any delegated activities on an on-going basis to ensure they are undertaken adequately and meet the firm's needs
* Ensure all recruitment documents are kept up to date to reflect any regulatory or internal changes
* Issue necessary application forms and declarations to new recruits
* Organise and oversee Initial Induction Meeting
* Ensure that all required recruitment documents are obtained for the firm's recruitment records and are saved accordingly on the system
* Ensure that the Recruitment Checklist and New Member Matrix is fully completed for all new recruits
* Ensure that any new advisers are trained in the firm's procedures and advisory standards
* Ensure reference requests are issued for all new recruits in an appropriate and adequate training on the system and the relevant checklists are completed
* Ensure that all new advisers and administrators receive appropriate and adequate training on the system and the relevant checklists are completed
* Ensure necessary FCA forms are completed and submitted in a timely manner
* Ensure that all records are maintained in a structured and orderly fashion for ease of identifying records
* Deal with the regulator when necessary, both in terms of applications pending and any specific audit of recruitment controls
Training and Competence
* Ensure that any newly approved persons are subject to appropriate system training
* Ensure that there is a structured continuous system training programme
* Ensure all relevant individuals are subject to on-going assessment relative to financial viability
Appointed Representatives
* Ensure that ongoing records are maintained and that ongoing checks are completed to consider the appropriateness of an appointed representative's status

Qualifications and Skills

* Significant experience within the financial services, preferably in an investment or insurance environment with a good understanding of FCA/PRA regulatory expectations and compliance requirements
* Detailed knowledge of FCA rules relative to fitness and propriety and recruitment of appointed representative firms
* Highly developed analytical and IT skills - working knowledge of MS Office suite required
* Level 4 Diploma in Financial Planning highly desirable

Personal Characteristics:

* Excellent customer service skills
* Ability to train and motivate others
* Ability to plan workloads and manage conflicting demands and deadlines
* Ability to work in a methodical, efficient and organised manner
* Thoroughness and attention to detail

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.